How to insert a PDF file into a Word document

When you want to reference a PDF document in Word, one of the best ways to do so is to embed the file within the document. There are several ways to insert a PDF file into Microsoft Word. This tutorial shows you how to add a PDF file as an object, icon, hyperlink, linked text, screenshot, or extract text from the file so you can use it as you see fit. Here's how to insert a PDF file into a Word document.

About inserting a PDF file into a Word document when sharing

If you plan to share a Word document that contains a PDF file, you'll also need to share the PDF with your collaborators. Whether you include it as an icon or a link to the PDF file as described below, those you share it with will receive an error or a blank page when they try to open the file if you don't share it first.

Check out the sharing features forPDF program Learn how others can view a local file. Alternatively, link to a PDF stored online or using a service like OneDrive and share it, as described below.

Embed PDF as an object

One simple way to insert a PDF file into a Word document is to embed it as an object. This option allows you to view the contents of the PDF file and click it to open it.

1. Place the cursor in Word document Wherever you want Insert PDF file , then go to the tab "drawers".
   
2. In section Text On the ribbon, select the arrow next to the button. "being" And choose "Object".
   
3. In the pop-up window, open the tab Create from file Use the button "review" To locate and select your file.
   
4. The path will appear in a box. "file name" Top of the window.
   
5. check box “Link to File” To create a direct link to a PDF, select "OK" To insert the object.
6. Your PDF will appear in your Word document as an embedded object. You can drag a corner or edge to resize the object or select it to open the file.
   

Insert PDF file as icon

Maybe you want to provide an easy way to open a PDF file without actually embedding the content. You can insert an icon for the file—even change the default icon if you like.

1. The first few steps here are similar to inserting a PDF as an object: place the cursor where you want the icon, go to the tab "Insert" , select the drop-down arrow "being" , and select "Object". In the window that appears, go to the tab Create from file Use the button "review" To locate and select a PDF file.
2. The wll file path appears in the box. "file name" At the top. Confirm the path and check the box. "Show as a symbol."
   
3. You can see a preview of the displayed icon below the check box. To use a different icon, select Change the icon.
   
4. If you have a saved code you want to use, click "browse" To locate and select it. Otherwise, select an icon from the list. Click "OK" When you finish.
   
5. You will see a preview of the new icon below the checkbox. "Show as symbol." check box Link to file To create a direct link to a PDF file.
   
6. Click "OK" To add your PDF code to the document.
   
7. You will see the code in the document and can click to open the PDF.
   

Add a hyperlink to a PDF file

Including a simple link to the PDF rather than embedding it or inserting an icon is a good option if you have a list of hyperlinks in your document or just want quick access to them.

1. Place the cursor in the document where you want to link. If you want to link to existing text instead, select that text.
2. Go to the tab "Insert" , and open the drop-down menu. "correlation" (or list Links If the tape is condensed), choose “Insert link”.
   
3. In the pop-up window, choose “existing file or web page” Far left. To the right, you can select Current Volume Or Recent Files To quickly find a local file, select it from the list.
4. If you don't see the file in these two places, use the field Search in Near the top, open the file location, then select the PDF file from the list.
   
5. If you have a PDF file stored online, you can use an external link to the file. In the pop-up window, choose “existing file or web page” Far left. To the right, select “Browsed Pages” Select the link if you recently visited the page. Otherwise, enter the URL in the field. "the address" near the bottom.
   
6. If you've selected text for the link, you'll see this at the top of the pop-up box. You can adjust the text if you like; just be aware that this changes the text in the actual document as well.
   
7. Click "OK" To insert a hyperlink to the file.
   
8. When you see the hyperlink in your document, you can click it or press and hold Ctrl and click To open a PDF file.
   

Tip: If you're creating a letter or contract, you can also Add a signature to a Word document.

Use a screenshot of a PDF file

Another way to insert a PDF file into Word is to use a simple screenshot. This is useful if you don't want to access the original file and just want to view a snapshot of it.

1. Make sure the PDF file you want to use is open. You can view it on another screen or alongside your Word document.
   
2. Place the cursor in the Word document where you want to take the screenshot. Go to the tab "Insert" Open the menu "Screenshot" In the illustrations section of the tape.
3. In the drop-down box, you will see the window containing your PDF file below. "Available windows". Select the window to insert the screenshot into the document.
   
4. You will see the screenshot appear in your Word document.
   
5. Alternatively, you can choose Screenshot In the list Screenshot To capture the portion of the document you want to include.
6. When this option is selected, the pointer changes to a crosshair icon. Drag and release to capture the portion of the document you want to include.
   
7. You'll see a screenshot of the PDF file in your Word document and can work with it like any other embedded image.
   

Enter text from a PDF file

Another way to insert a PDF file into a Word document is to extract text from it. This is somewhat similar to using copy and paste to insert text; however, this method extracts all of the text from the document.

Note: If you have special characters or symbols In a PDF document, they may not display correctly in a Word document. This option works best with plain text.

1. Place the cursor in the document where you want the text and go to the tab. "drawers".
   
2. In the Text section of the ribbon, select the arrow next to the button. "being" And choose Text from file.
3. Locate and select the file in the pop-up window that appears, and then click "Insert" at the bottom.
4. You may see a pop-up message informing you that Word will convert your PDF file to an editable Word document. This does not affect your original PDF file. Click OK to continue or Cancel to continue.
5. The text from your PDF should appear in your document. You can work with this text as if you had typed it into a Word document.

Note: You can convert Convert your Word document back to a PDF file. After combining several sources.

Frequently Asked Questions

Q1: Can I insert other types of files into Word in the same ways?
The answer: You can insert many other file types into a Word document using these methods. However, they may not all work the same way, depending on the file type.

For example, when you reach the step where you select the file as an object, icon, or link, you may see the file grayed out. You may also see a message when you try to insert the file, letting you know there's a problem. These are indications that you can't perform a certain action with that type of file.

Q2: How do I remove an embedded PDF file in Word?
The answer: The method for removing a PDF depends on how you inserted it.

If you added an object, icon, or screenshot, simply select that item and press Delete. If you used a hyperlink, right-click and select "Remove Hyperlink" to keep the text. Alternatively, delete the linked text if you no longer need it or the link.

Q3: How do I convert a PDF file to Word format?
The answer: In some cases, you can open a PDF file in Microsoft Word, and it will be editable. With a blank Word document open, go to File -> Open , then browse to the PDF file and select it. When the file opens, select “Enable editing” above.

Since some characters and symbols may not be converted correctly, you can also use an online file converter or a third-party application. Check How to convert a PDF file to Word For guidance on these options.